The process
Once you have taken the important step of signing up to offer WorkHealth checks at your Victorian workplace a Service Provider will be in contact with you to arrange the checks.
Your provider will work with you to make the most of your WorkHealth checks, by giving all your workers the opportunity to participate and giving you the tools to take the next steps towards better health at work.
Key steps to successfully offering WorkHealth checks in your business include:
1. Selecting a time that suits your business
Many organisations have staff working shifts and flexible hours, while others have a small workforce and may find it difficult to get everyone together during the same period of time to undertake WorkHealth checks.
Our providers can be flexible and deliver WorkHealth checks at your organisation during times that suit your employees.
You should discuss your specific requirements with your provider.
2. Promoting the checks in your workplace
Having WorkHealth checks come to your business is a great opportunity for your staff – it’s convenient, confidential and free.
Make the most of this opportunity by encouraging as many of your workers to have a WorkHealth check as soon as possible.
Start early by promoting the initiative, and encourage your workers to put the time in their diaries.
Your provider will provide you with a 'champions pack' or you can download one which includes tips on how your organisation can best maximise participation and involvement. Posters, flyers and other materials are also available to assist you in drumming up interest.
3. Preparing for WorkHealth checks
Ensure that you have arranged room(s) that are quiet and ensure privacy for the WorkHealth checks to be conducted in.
Windows and transparent walls will need to be covered to ensure the checks aren't visible to other workers.
4. Minimising no-shows and cancellations
Try to make sure that your staff do turn up for their appointments by issuing reminders, such as sending emails and mentioning the upcoming WorkHealth checks during meetings. This may help you to avoid any no-shows or cancellations happening on the day.
5. Providing an activity report
Once the WorkHealth checks have happened, you will need to sign an activity report that confirms the number of workers who participated in WorkHealth checks. If your organisation's WorkHealth checks were delivered at more than one location, you will need to sign an activity report for each location. Your provider will forward that report(s) to WorkSafe for payment.
6. Requesting a Workplace Profile Report
If 50 or more of your employees participate in a WorkHealth check, you can request a Workplace Profile Report from your provider.
This report will not identify employees individually, but will provide a snapshot of the health of your workforce (e.g. that 30% of your workforce are smokers) to assist you in planning future health activities.
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